SME Registration Policy

Member

Members must have paid 2023/2024 dues to receive member pricing. All attendees and authors at the SME Arizona Conference are required to register. Nonmember authors/chairs may register at the member rate. The appropriate badge is required for admittance to the keynote, technical sessions, and lunch.

Student

Student registration for the 2023 SME Arizona Conference must meet eligibility requirements. SME requires that an individual must be attending a college/university/higher education institute on a full-time basis to qualify for student registration. Student registrations may be required to provide evidence of full-time status. Students enrolled in 12 or more semester credit hours are considered full-time. Acceptable confirmation includes: transcript, most recent report card, or official school registration documents. Student registrations without this documentation will not be eligible for the reduced student rate.

Cancellation/Substitution Policy

If circumstances require you to cancel your registration, you must do so in writing. Written notice must be sent to Arizona Conference Registration, c/o SME, 12999 E. Adam Aircraft Circle, Englewood, CO 80112 or to meetings@smenet.org. Cancellations postmarked on or before November 2, 2023 will receive a refund, less a $100 processing fee. There are no refunds for no-shows and cancellations postmarked after November 3, 2023. Registrants are responsible for the cancellation of their hotel accommodations. Substitutions will be accepted at a $25 processing fee.

Registrants are responsible for the cancellation of their own hotel accommodations.

Attendee Conduct

SME is committed to creating a professional and respectful conference experience for attendees, exhibitors, vendors, contractors, sponsors, and event staff. Individuals should immediately report any behavior inconsistent with these principles to onsite event staff. Individuals may also contact SME directly to report a concern at meetings@smenet.org. We will look into and review every allegation of inappropriate conduct and respond appropriately. We value your attendance.

Privacy Policy and Personal Data

Registrants who opt-in during the registration process agree to share their provided contact details including name, company name, title, mailing address and email with exhibiting companies and sponsors at the SME Arizona Conference.

SME Arizona Conference event sponsors and exhibitors may directly request your personal information at their exhibit booths or presentations. Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information.

Photograph and Video Use Permission

Attendees acknowledge and grant the right, in perpetuity, to SME and their contracted agents, to take photographs and video of said attendee and their property, with or without naming and without compensation, in connection with attending the SME Arizona Conference and hereby authorize SME and their contracted agents to copyright, use and publish any and all photographs and video taken at same in print and/or electronically for any lawful purpose, including publicity, illustrations, advertising, marketing and internet content all related to promoting SME, the SME Arizona Conference and their educational activities.

Attendees agree to not capture audio or visual recordings of the SME Arizona Conference elements (including sessions, social function, etc.) in any medium and to not distribute audio or visual recordings of the SME Arizona Conference (via social media or any other means) without the express permission of the subject, speaker, author, SME or an Arizona Conference representative.

Attendees also agree to not take or distribute pictures of or copy research posters/presentation materials unless explicit permission is granted.

Permission must be granted by SME or the Arizona Conference, and press credentials issued, for any entity that desires to film, interview or capture attendees within all areas of the SME Arizona Conference. Non-credentialed press, photographers and associated crew are subject to specific limitations for the time and placement of filming locations. Violations of these specifications may result in removal from the Arizona Conference.

Distribution of Materials

SME and the Arizona Conference retain the right to approve all materials distributed and displayed outside of exhibit hall booths. Any non-approved materials distributed will be immediately removed and disposed of.

Assumption of Risk and Waiver of Liability

Attendee assumes all risks and accepts sole responsibility for any injury (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability or expense, of any kind, that attendee may experience or incur in connection with attending the event. Attendee hereby releases, covenants not to sue, discharges and holds harmless SME and the Arizona Conference, its employees, agents, and representatives, of and from any such claims, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto.

In addition to all other rules and regulations relating to the attendee’s attendance at the event, the attendee agrees to comply with all COVID-related procedures that may be implemented by SME and the Arizona Conference, in order to protect the health and safety of all attendees. SME reserves the right to refuse entry to registrants who do not successfully pass the health screening or who refuse to follow the health and safety guidelines set forth including, but not limited to, wearing a mask and maintaining appropriate social distancing.

Changes to Terms & Conditions

SME reserves the right to change, amend, add or remove any of the above Terms & Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, authors, speakers, sponsors, exhibitors).